When booking a helicopter transfer or sightseeing flight with Aegean Helicopter, accurate passenger and baggage information is an essential part of the flight preparation process.
Unlike commercial airlines, helicopters operate with strict weight and balance limitations. Passenger weights, luggage dimensions and baggage weight directly influence flight planning, seating arrangements and fuel calculations. For this reason, all information entered during the online booking process must be accurate and complete.
Providing incorrect information may lead to delays, baggage restrictions or operational changes on the day of departure.
Before Your Flight
To ensure a smooth departure, we recommend arriving at the designated helipad or meeting point 20 to 30 minutes before your scheduled departure time.
This allows sufficient time for:
Passenger check-in
Identity verification if required
Baggage inspection and weighing
Safety briefing
Boarding preparation
Late arrivals may result in delays or, depending on operational requirements, missed departures.
Online Booking: Why Weight and Baggage Matter
During the booking process, every passenger must provide:
Accurate body weight
Number of bags
Estimated baggage weight
Any oversized or special luggage
These details are not collected for administrative purposes. They are required for flight safety and aircraft performance calculations.
Entering incorrect information may result in baggage being refused or additional operational adjustments before departure.
Check-in and Boarding
Upon arrival, our ground team will welcome you and complete the check-in process.
Before boarding, all passengers receive a short safety briefing covering:
Safe movement around the helicopter
Boarding and disembarkation procedures
Use of seat belts and headsets
Emergency procedures
Passengers are then escorted to the aircraft and assigned their seats according to the flight's weight and balance requirements.
Baggage Allowance
Baggage capacity varies depending on:
Aircraft type
Number of passengers
Flight distance
Weather and operational conditions
For island transfers, we recommend travelling with soft-sided luggage whenever possible, as it can be accommodated more easily within helicopter baggage compartments.
If you plan to travel with sports equipment, oversized luggage or special items, please contact our operations team before booking.
A Smooth Start to Your Journey
The easiest way to ensure a seamless helicopter experience is to provide accurate information during booking and arrive at the departure point on time.
By arriving 20–30 minutes before departure and correctly declaring passenger weights and baggage, you help our team prepare your flight efficiently and ensure your journey begins exactly as planned.